FUSION'98 AUTHOR'S KIT

I. Instructions for Prepareing Draft Papers

(All draft papers should be sent to session chairs only)

• Mail Draft Papers (hard copy or soft copy) - Prospective authors are invited to submit three copies of their draft paper (4 to 5 pages, abstract not acceptable) to the Chairperson (see Session List for chairperson information) of the session for which you wish your paper to be considered. There is NO special requirement on the format of the draft papers.
• Only if you do not find an approciate session for your paper, send it to H. R. Arabnia at

Professor Hamid R. Arabnia
(FUSION'98)
The University of Georgia
Department of Computer Science
415 Graduate Studies Research Center
Athens, Georgia 30602-7404, USA
Tel: (706) 542-3480 Fax: (706) 542-2966
E-mail: hra@cs.uga.edu

by the due date (Feb 20, 1998). E-mail and Fax submissions are also acceptable.

• Papers must not have been previously published or currently submitted for publication elsewhere. (All submitted papers must be unclassified.) The first page of the draft paper should include: title of the paper, name, affiliation, postal address, E-mail address, telephone number, and Fax number for each author. The first page should also identify the author who will be presenting the paper (if accepted) and a maximum of 5 keywords.

II. Instructions for Authors of Accepted Papers

• PLEASE NOTE: CAMERA-READY PAPER MUST BE RECEIVED BY THE VICE CHAIR ON OR BEFORE FRIDAY, MAY 22, 1998 IN ORDER TO BE INCLUDED IN THE PROCEEDINGS. WE WILL NOT BE ABLE TO MAKE ANY EXCEPTIONS TO THIS DUE DATE BECAUSE OF PRINTING DEADLINES.

• You have seven (7) major responsibilities as the author of an accepted FUSION98 paper.
  • 1. Prepare your FUSION'98 camera-ready manuscripts in no more than eight (8) pages in two-column format and ensure that it is received by the VICE CHAIR's office on or before FRIDAY, MAY 22, 1998. YOU MUST SEND TWO COPIES OF YOUR FINAL PAPER TO: Prof. Hamid R. Arabnia (FUSION'98) The University of Georgia, Department of Computer Science. 415 Graduate Studies Research Center, Athens, Georgia 30602-7404, USA, Tel: (706) 542-3480 Fax: (706) 542-2966, E-mail: hra@cs.uga.edu
  • 2. Complete the Copyright Form and return it with your paper on or before, MAY 22, 1998
  • 3. Prepare your lecture viewgraphs or poster according to the enclosed guidelines.
  • 4. Register for the Conference before MAY 22, 1998 using the Conference Registration Form (available later).
  • 5. Make hotel reservation using FUSION'98 Hotel Reservation Form.
  • 6. Obtain any visas you may need and make your travel arrangements. An invitation will be mailed by VICE CHAIR's OFFICE to overseas delegates upon request. Please do so to avoid any delay.
  • 7. Attend FUSION98 and make your presentation.
• The advance program (a list of all accepted papers with autor information, time, date and room of presentation and etc.) will be available on the FUSION98 homepage. Please check them carefully for any errors. Any errors or changes should be reported immediately to the VICE CHAIR's office by Email: hra@cs.uga.edu or fax to (706) 542-2966. Changes and updates will be posted on the FUSION98 homepage, a hardcopy of the Program will be distributed at the conference site.

III. Mailing Instructions For Camera-ready Papers

• THE CAMERA-READY MANUSCRIPT OF ACCEPTED PAPERS MUST BE MAILED AND RECEIVED - NOT POSTMARKED - IN THE VICE CHAIR'S OFFICE ON OR BEFORE FRIDAY, MAY 22, 1998. DUE TO PRINTING DEADLINES, THERE WILL BE ABSOLUTELY NO EXCEPTIONS TO THIS RULE. ALL MATERIALS MUST BE MAILED BY COURIER TO:

Prof. Hamid R. Arabnia
(FUSION'98)
The University of Georgia
Department of Computer Science
415 Graduate Studies Research Center
Athens, Georgia 30602-7404, USA
Tel: (706) 542-3480 Fax: (706) 542-2966
E-mail: hra@cs.uga.edu

• Acknowledgment of receipt of camera-ready copy will be by email.

IV. Instructions for Final Paper Preparation

(Follow the rules specified in the Guidelines mailed to you with the acceptance notice by Vice Chairman Hamid Arabnia)

• 1. Your camera-ready paper must be RECEIVED by the VICE CHAIR on or before FRIDAY, MAY 22, 1998. PLEASE MAIL YOUR PAPER IN A LARGE FLAT ENVELOPE. DO NOT FOLD YOUR PAPER TO FIT A STANDARD (SMALL) LETTER ENVELOPE, USE A LARGE ENVELOPE. MAIL TO:

Prof. Hamid R. Arabnia
(FUSION'98)
The University of Georgia
Department of Computer Science
415 Graduate Studies Research Center
Athens, Georgia 30602-7404, USA
Tel: (706) 542-3480 Fax: (706) 542-2966
E-mail: hra@cs.uga.edu

• 2. Remember to send TWO (2) COPIES of your paper to above address.
• 3. A regular paper is no longer than eight (8) pages. Longer papers will be accepted at an extras charge for printing cost.
• 4. The paper MUST be in the following format to be included in the Proceedings.

A. Single Spaced.
B. In two (2) columns.
C. Printed or typed in BLACK ink.
D. No smaller than ten (10) point type (font) throughout the paper, including figure captions.

• 5. Page Numbering: Number the pages in LIGHT PENCIL at the BACK of each page. Margins: Any text or other material outside the following margins WILL NOT BE PRINTED - NO EXCEPTIONS.

A. All text figures must be contained in a 8.5 inch x 11 inch) area.
B. Left and Right margins are to be 1 inch).
C. Top and Bottom margins are to be 1 inch).
D. Centre each page in this area in a two column format.

• 6.  Follow the style template for the Microsoft Word, if you use Microsoft Word to prepare your manuscript. Follow the instructions with regard to title, authors, addresses, abstract, heading and subheadings. Page numbers, session numbers, and conference identification will be inserted by the printer or publisher.
• 7. To assist in preparing papers using LaTeX, a style file and pieces of other sample code are available here - the LaTex style sample.

V. Instructions For Paper Presentations

5.1 General Instructions

• Time is critical in preparing for your paper (or lecture) presentation. Each paper presentation will be 20 MINUTES in total length. The slide or viewgraph portion of your presentation should not exceed 15 MINUTES. REHEARSE YOUR PRESENTATION IN FRONT OF AN AUDIENCE BEFORE MAKING YOUR PRESENTATION AT ADFS 96. MAKE SURE YOU ARE ABLE TO STAY WITHIN THE 20 MINUTE TIME LIMIT.
• In line with this, also keep in mind that your audience can only absorb about six (6) major points during a 15 minute presentation. Your job is to select those six points and present them clearly, forcibly, and even dramatically.
• Think of those six major points as being covered within six slides or viewgraphs. Each slide or viewgraph should include no more than six (6) subpoints, about which you can speak within one minute.
• Visual aids such as slides and viewgraphs attract and hold an audience's attention and help to reinforce what you say - as well as helping you keep on track with your presentation. You need to keep these visuals - and your remarks - simple and easy to read and understand. Do NOT read directly from the slides or viewgraphs - use them as a guide. You do not need to prepare a written speech, but you might wish to prepare the opening and closing sentences in advance.
• Surrogate presenters MUST be sufficiently familiar with the material being presented to answer detailed questions form the audience. In addition, the surrogate presenter MUST contact the Session Chairperson some time prior to the session to inform him/her of the change in presenters.

5.2 Preparing your Presentation and Viewgraphs/Slides

• All presentation rooms will be equipped with an overhead projector, a microphone, and a pointing device. PLEASE COMPLETE THE ENCLOSED AUDIOVISUAL EQUIPMENT REQUEST FORM AND INDICATE WHICH EQUIPMENT YOU WILL REQUIRE, AND ESPECIALLY IF YOU REQUIRE EQUIPMENT OTHER THAN THAT ALREADY BEING PROVIDED. FAILURE TO MAKE AND CONFIRM THESE ARRANGEMENTS MAY MEAN THAT THE EQUIPMENT WILL NOT BE AVAILABLE TO YOU.
• Viewgraphs (transparencies) for presentation on an overhead projector are recommended for your talk at ADFS 96. They should be oriented HORIZONTALLY. Viewgraphs should fit within a rectangle 23cm (9") wide by 19cm (7.5") high.

5.3 Guidelines for Creating Overheads
       See AAAI's Guideline on Overheads

VI. Instructions For Poster Presenters

• Poster sessions have become a good way for authors to present papers and meet with interested attendees for in-depth technical discussions. In addition, attendees, find the poster sessions a good way to sample many papers in parallel sessions. Therefore it is important that you display your results clearly and strikingly so as to attract people who might have an interest in your paper.

6.1 Preparing your Poster before the Conference

• Your poster should cover the KEY POINTS of your work. It should NOT attempt to include all the details: you can describe them to those who are interested. The ideal poster is designed to (1) attract attention; (2) provide a brief overview of your work; and (3) initiate discussion.
• Boards will be provided for all poster sessions. The visible area will measure 240cm wide x 120cm high. Push tacks and/or velcro will be available to tack your poster to the board.
• Carefully prepare your poster well in advance of the Conference. There will be no time or materials available for last minute preparations at the Conference. If you think you may need certain materials to repair the posters after travelling, BRING THEM WITH YOU. Try tacking the poster up before you leave for the Symposium to see what it will look like (especially to a large audience), and REHEARSE your presentation with someone.
• The title of your poster should appear at the TOP in CAPITAL letters about 25mm (1") high. Below the title, put the author(s)' name(s) and affiliation(s).
• The flow of your poster should be downward in columns, starting at the TOP LEFT hand ending at the BOTTOM RIGHT. Use arrows to lead your viewer through the poster.
• Use colour for highlighting and to make your poster more attractive. Think about what attracts you to posters and other visual displays. BE CREATIVE.
• Use pictures, diagrams, cartoons, figures, etc., rather than text wherever possible.
• Use text sparingly. Try to state your main result in six (6) lines or less, in lettering about 15mm (5/6") high. This size is needed to ensure people can read your poster from a distance.
• People do not read a lot of text, and certainly won't read typewriter text. The smallest text on your poster should be at least 9mm (3/8") high, and the important points should be in a large size. If possible use a "sans serif" font (for example, "CMSS" in the Computer Modern family), or the "helvetica" postscript font. It will be easier for people to read from a distance.
• Make your poster as self-explanatory as possible. This will save your efforts for discussion.

6.2 Presenting your Poster at the Conference

• Prepare a one-minute pre-poster overview and a short presentation (several minutes) that you can periodically give to those assembled around your poster. Be ready to give it several times as people move through the area. Plan to spend the entire session at your poster.
• If possible, more than one author should attend the session to aid in the presentations and discussion, and to provide the main presenter with a chance to rest, and to answer questions.
• You may bring additional small battery-operated audio or visual aids to enhance your presentation. Please indicate your needs on the enclosed . If your equipment needs change prior to the Conference, please notify the VICE CHAIRMAN by E-mail: hra@cs.uga.edu .